Since I already touched the topic of email spam this week, let me send out a question to all of you. How do you deal with overwhelming email spam? Not even counting any of the spam my company LandlordMax receives each day, which I can assure you is an order of magnitude more, I personally get several thousands of spam emails a day! Yes, that’s each and every day. I know some fo you get a fraction of that and others get orders of magnitude more! I can’t imagine being Bill Gates (most spammed person in the world) and dealing with his spam levels (4 million spam emails a day).
What I’m starting to notice is that this is becoming a losing battle. I generally let my email client classify most of the emails as spam and throw them in the bulk/junk/spam (depending on which email client you use this will be named differently) folder. However at least a few hundred don’t get caught, and worse, several do get marked as spam when they aren’t (false positives). This therefore means, because I’m running a business and many of the emails are very important and not just personal correspondences, that I need to sift through the junk folder each and every day. I need to double check thousands of spam emails each day. Talk about boring, and especially error prone! It appears that I miss the odd email here and there (not many but a few a month), which is perfectly understandable from my perspective, but not from those who sent the email (which is also perfectly understandable from their perspective). So what are my options?
I do have several options, and I’ve also been suggested several others, but to be honest I haven’t found a solution that I really like yet. So far the best options I’ve seen are:
Continue the same way
This is where I’m at now but I’m looking for a better solution. This is getting more and more time consuming.
Use Spam Assassin
I’m afraid of false positives! Those are the absolute worse. At least with my current solution I can manually filter them and the blame is on me.
Purchase a commercial email spam filter
Which one? And what about false positives?
I forget the term of this type of product, but it basically sends out an email to everyone who emails you to validate who they are. Then it only allows emails through to you from those that responded to your validation email. So basically its a way of validating the emails you’re getting are from someone and not a bot.
Frank Neville from Surfulater (great product by the way) suggested this option a while back to me (thank you Frank) but I’m not too keen on it (this is probably the only time we respectfully had a difference of opinion on a business related item so far that I know of). I understand it’s working great for him, but I’m still hesitant because of the risks of not having people respond. I believe that the onus should be on you, not the person trying to contact you. If someone is trying to reach you to initiate a business deal, or respond to your request, the less trouble they have to go through the more likely things will work out for you. Much like the easier you make the purchasing process the higher your sales conversions are likely to be.
Just delete all the emails in the spam folder
No way, I know for a fact that I’d be deleting many important emails!
Add senders to my “safe list” (or similar terminology depending on your email client).
Yes, but this takes time. This does alleviate the issue, but only from people who’ve already writtent to you. Initial contacts will still have the same issue, which means you still have to sift through all the junk emails.
So what’s the solution? I don’t know. I’d love to hear your suggestions so fire away!